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science Currently in beta

Had someone cancel at the last minute?

That Saturday-night scramble is brutal: group texts, manual conflict checks, and too much waiting. StandIn handles the scramble automatically, sends the request to multiple qualified volunteers at once, and whoever accepts first fills the position.

Get Started play_circle_filled See how it works

check_circle From cancellation alert to confirmed replacement in minutes.

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7:12 PM: Acoustic Guitar canceled

Sunday 9:00 AM & 11:00 AM is now uncovered

Automation running 2 mins ago
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StandIn sent requests to top matches

First accepted response wins and StandIn writes back to Planning Center automatically.

In progress
12
Ranked Fits
45%
Fill Rate Lift
Controlled
Every Send
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Request Sent

To 5 qualified volunteers

Trusted by worship teams at

church Grace Chapel
landscape Hillside City
water_drop River Valley
north_east Northpoint
brightness_7 Mosaic

Workflow

From cancellation to filled spot in four steps

When a team member cancels last minute, StandIn ranks the best replacements, sends requests to multiple people, and fills the spot as soon as the first yes comes in.

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1. Team Member Cancels

A last-minute cancellation leaves a serving position uncovered.

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2. Best Options Ranked

StandIn ranks qualified substitutes by fit, conflicts, and recent serving patterns so you do not have to sort manually.

campaign

3. Request Sent to Multiple People

StandIn sends the request to multiple qualified volunteers at the same time.

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4. First Yes Fills the Position

Whoever accepts first fills the position, and the schedule updates in Planning Center automatically.

bolt FAIR ROTATION ALGORITHM

The last-minute cancellation problem, solved.

No more text-thread roulette. No more guessing who is free. No more rushed manual schedule updates. StandIn handles the swap flow end-to-end so coverage gets filled quickly and calmly.

  • check_circle
    Stop chasing replacements manually StandIn instantly surfaces qualified substitutes instead of making leaders dig through rosters.
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    Stay in control, or go full auto Use review mode to approve sends, or switch to auto-swap mode for maximum speed.
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    Fill spots fast without burnout Freshness-aware ranking helps protect your reliable volunteers from constant repeat asks.
Subbed last week
J
James Wilson
Recommended (fresh + qualified)
M
Mary Chen
High frequency this month

Simple, transparent pricing

Pricing is based on active people in your church. Start free, then scale as your ministry grows.

Standard

$19 /mo

Best for churches with up to 50 active people.

  • check Up to 50 active people
  • check Standard Automated Workflows
  • check Email Notifications
  • check Standard Support
Start 14-Day Free Trial
PREMIUM

Pro

$49 /mo

Built for churches with up to 250 active people.

  • check Up to 250 active people
  • check Advanced Smart Routing
  • check SMS & Email Notifications
  • check Priority Support
  • check Multi-campus Capability
Start 14-Day Free Trial
MEGA

Mega

$99 /month

For high-volume ministries with 251+ active people.

  • check 251+ active people (unlimited)
  • check Everything in Pro
  • check Auto-Swap Mode
  • check Advanced Team Routing
  • check White-Glove Onboarding
Start 14-Day Free Trial

Ready to end the last-minute sub scramble?

Automate the replacement flow in minutes, and choose review mode or auto-swap mode based on how your ministry works.

Get Started for Free